Safeguarding and Child Protection Policy and Procedures
This policy outlines safeguarding procedures, support tools for parents and students, and communication protocols for managing safeguarding concerns. It ensures a balanced approach, focusing on student safety while protecting staff from emotional burnout and unnecessary workloads. It also introduces professional support for students, parents, and staff, ensuring the well-being of all involved.
This policy applies to all individuals associated with the school.
Legal and Statutory Framework
This policy is written in line with the most recent statutory guidance, including:
- Keeping Children Safe in Education (KCSIE 2025)
- Working Together to Safeguard Children (2018, updated update 2025)
- Children Act 1989 and 2004
- Education Act 2002
- Equality Act 2010
- Counter-Terrorism and Security Act 2015 (Prevent Duty)
- Human Rights Act 1998
- GDPR Data Protection Act 2018
Staff Roles and Responsibilities
The Designated Safeguarding Lead (DSL) has overall day to day responsibility for child protection and safeguarding. Which includes the referral of safeguarding concerns to outside agencies or authorities, where appropriate.
All staff members, including the DDSL’s, share responsibility for safeguarding, being alert to risks and reporting concerns immediately.
We maintain a cohesive approach to safeguarding. Through clear communication and collective accountability, we uphold the highest standards of protection for all children and young people.
Gemma Wheelwright-Rhodes
Deputy Designated Safeguarding Lead (DDSL)
Communication internally is via Slack
All Staff Must:
- Know how to identify safeguarding concerns, relating to staff or children.
- Act immediately by following the school’s referral processes.
- Know how to report a safeguarding concern safely and confidently in line with our safeguarding processes policy.
- Model safe and respectful behaviour.
- Support pupils to feel safe and heard.
- Record concerns safely and securely.
- Embed our schools values and ethos (CARE) into their practice.
- Be prepared to identify children in need of Early Help and seek this support
- Pay attention to vulnerable groups
- Recognise the signs of abuse, neglect, and exploitation, including less visible forms such as emotional abuse, coercive control, and online harm.
- Understand how to respond to concerns about child-on-child abuse, including sexual violence and harassment.
- Be aware of the Prevent Duty and indicators of radicalisation.
- Maintain professional boundaries and follow the Staff Code of Conduct.
We ensure that all members of staff understand and fulfil their responsibilities to ensure that safeguarding and child protection remains as the focus of our school culture.
We follow the points below to ensure this occurs:
- Following safer recruitment processes
- Having a DSL and safeguarding and child protection team, who have overall responsibility for child welfare
- All staff have yearly updated safeguarding training, including the DSL who updates their training every two years. All staff also receive regular safeguarding updates throughout the year
- Safeguarding policies and procedures are reviewed annually, with appropriate amendments made
- Providing suitable support and guidance so that students have a range of appropriate adults to approach (Happiness Manager Leads, Happiness Manager Assistants and Teachers)
- Keeping electronic records of concerns about children. Ensuring these are kept confidential and securely
- The welfare and safety of children are the responsibility of all staff in the school and ANY concern for a student’s welfare must be reported to the DSL
- To protect confidentiality, safeguarding information about individual children is shared on a need-to-know basis only. It is the responsibility of the DSL to know if this minor risk embeds into a bigger picture as a safeguarding risk. Information will be shared in line with the DfE Information Sharing Guidance (2024) and the Data Protection Act 2018, ensuring that information sharing supports timely and effective safeguarding action.
- The whole school adheres to the KCSIE safeguarding procedures as best as we can for an online setting. The full KCSIE procedures document and additional guidance relating to specific safeguarding issues can be found on the Department for Education website: https://www.gov.uk/government/publications/keeping-children-safe-in-education–2
- It is the responsibility of the DSL and the deputy when needed, to review and collate information regarding individual children, to make immediate and on-going assessments of potential risk and to decide actions necessary with parents, carers and/or year group leads, where appropriate.
- The DSL may make referrals to external agencies and services if necessary. However we acknowledge not all scenarios will follow this outcome and some may need long term monitoring, which thus will lead to an In Progress safeguarding log that is actively reviewed and edited. In all but the most exceptional circumstances, parents, carers and mentors will be made aware of the concerns felt for a child or young person at the earliest possible stage. In the event of a referral to social services being necessary, parents, carers and mentors will be informed and consent to this will be sought, unless there is a valid reason not to do so. These are stored securely inline with GDPR guidance.
- All staff are aware that the role of the school in situations where there are child protection concerns is not to investigate, but to recognise and report.
- Staff should feel able to clarify with the DSL and feel comfortable to be a part of the safeguarding journey, to be involved with the progression of the case they reported so that they can reassure themselves the child is safe, and their welfare is being considered. If following this process, the staff member remains concerned that appropriate action is not being taken, it is the responsibility of that staff member to seek further direct consultation from a different member of the Senior Leadership Team who will be able to discuss the concern and advise on appropriate action to be taken. This may include following our Whistleblowing policy in line with our Staff Communication and Conduct Policy. Staff may also raise concerns directly with the NSPCC Whistleblowing Advice Line (0800 028 0285) if they feel unable to use the school procedures.
- All of our schools policies and procedures are easily accessible via our school website.
- Engaging with local safeguarding partnership arrangements and working with external agencies i.e. the LADO, Police, local authorities and councils.
- Ensuring online safety is a standing part of safeguarding training and practice. This is supported by our Online Safety policy.
- Providing children with information on how to raise concerns for themselves or peers.
- Monitoring attendance/engagement closely (especially important in an online school context).
- Ensuring all safeguarding decisions are made in the best interests of the child, even when this conflicts with parent/carer wishes.
- Records of all safeguarding training, including dates, content, and attendees, are maintained and monitored by the DSL.
Safer Recruitment:
The school is committed to ensuring that all staff, volunteers, and contractors are suitable to work with children and that safe recruitment practices are followed at all times. Safer recruitment helps prevent individuals who may pose a risk to children from gaining access to the school.
Key Procedures:
Pre-Employment Checks
- All staff, volunteers, and contractors undergo appropriate pre-employment checks before starting, including identity verification, right to work, and employment history.
- References from previous employers or professional contacts are obtained and verified.
Disclosure and Barring Service (DBS) Checks
- Enhanced DBS checks are conducted for all staff and volunteers working directly with children.
- Barred list checks are completed where applicable.
- Any convictions or cautions are considered in line with KCSIE 2025 guidance and the school’s safeguarding standards.
For non UK staff, the equivalent will be used i.e. PVG or NBI. The school maintains a Single Central Record (SCR) that documents all recruitment checks, including qualifications, identity, references, and DBS/Barred List checks. The SCR is reviewed regularly by the DSL and senior leadership team to ensure compliance. They are also attached to each teacher profile.
Ongoing Suitability
- Staff suitability is continually monitored through induction, probationary periods, and ongoing performance management.
- Any safeguarding concerns raised during employment are acted on in line with the school’s Whistleblowing and Staff Communication and Conduct Policy.
Training and Awareness
- All new staff complete safeguarding induction training before starting work with children.
- Existing staff receive refresher training annually and updates when statutory guidance changes.
These procedures ensure that all individuals working in the school meet the highest standards of safeguarding, supporting a safe environment for all children and fulfilling statutory requirements under KCSIE 2025.
1. Safeguarding Categories and Action Protocols (Child Protection)
All safeguarding concerns, regardless of perceived severity, must be reported promptly and in line with the school’s referral procedures. The Designated Safeguarding Lead (DSL) retains oversight of all concerns and ensures timely follow-up, escalation, and liaison with external agencies where required. Any unavoidable delays in reporting or action must be documented and justified. All records are stored securely and confidentially in accordance with the UK GDPR and Data Protection Act 2018. Staff should refer to this section for a general overview of categories of status and the below sections for guidance on specific categories of abuse, including physical, emotional, and sexual abuse, neglect, child exploitation, child-on-child abuse, online harms, and risks of radicalisation or extremism, and take action accordingly. When assessing risk level, all staff will know to be aware of and consider the vulnerability factors of our cohort.
Critical Status
- Definition: Immediate or high-risk situations where a student is in danger of self-harm, harm from others, criminal activity, or any form of imminent danger.
- Action: Bypass the DSL and immediately contact emergency services, child protection services, or the police. Log the incident for the DSL to follow up later. If the family is involved in causing the harm, only authorities should be contacted.
- Team Communication:
- Happiness Manager Team (HMT): Notify HMT discreetly to offer emotional support to the student and the class without alarming others.
- Parents: Contact parents immediately unless they are involved in the concern. When necessary, notify authorities instead of parents.
- External Agency: Reach out to relevant authorities or child protection services without delay.
High Status
- Definition: Recent harm, abuse, or safeguarding concerns (e.g., mention of suicidal thoughts, forced marriage, FGM, or potential harm in the near future). The situation is serious but not immediately life-threatening. Referring to a student who is not currently in contact with or working with any external agencies.
- Action: Report the issue to the DSL within the hour and log on the internal safeguarding panel. The DSL will assess and decide whether external authorities need to be contacted within 24 hours. Phone calls may not be immediately necessary but should be handled by the end of the day.
- Team Communication:
- HMT: Updated within 24 hours for emotional support and monitoring.
- Teachers: Informed discreetly to avoid triggering some topics during lessons.
- Parents: Informed sensitively by email or phone, unless implicated in the situation.
Medium Status
- Definition: Ongoing or recurring issues with external agency involvement, such as a history of harm, out-of-character behavior, or a potential risk within the next few days. Referring to a student who is currently in contact with or working with external agencies.
- Action: Log and report to the DSL within the same working day and via the safeguarding panel. The DSL will update external agencies via email as needed and actions to be done within 48 hours.
- Team Communication:
- HMT and Teachers: Receive updates on how to provide emotional and academic support to the student without overwhelming them.
- Parents: Notified through email, offering ongoing support suggestions.
Low Status
- Definition: Low-level concerns such as mild anxiety, resolved past issues, or situations with no imminent risk.
- Action: Log and include in the End-of-Week (EOW) report. The DSL should be aware, but immediate action is not required.
- Team Communication:
- HMT should be updated in the weekly wrap-up to provide low-level pastoral support.
- Teachers and parents do not need immediate notification unless issues escalate.
The DSL maintains oversight of all safeguarding concerns, regardless of status level, and ensures appropriate follow-up and escalation where necessary.
2. Whistleblowing – Allegations Against Staff Members
More detail can be found in our Senior Leadership Team Complaints Policy and Staff Communication and Conduct Policy. In addition, staff will annually receive information on Whistleblowing and reporting concerns about staff.
We recognise that it is possible for staff, no matter their position, to behave in a way that might cause harm to the students and take seriously any allegation received. Such allegations should be referred immediately to the Headteacher on (email address) and thus the DSL to agree further action to be taken in respect of the student and staff member. If the allegation is about the Headteacher, the report will come directly to the DSL on (email address) who will confer with the LADO and act accordingly with any external agencies.
Allegations that may meet the harms threshold must be reported without delay and logged promptly to ensure swift action. Where the harms threshold is met, the DSL will report the matter to the Local Authority Designated Officer (LADO) in the staff member’s local area, in line with statutory guidance. The DSL maintains oversight of all allegations, ensuring appropriate monitoring, investigation, and escalation as needed. All allegations are recorded and stored securely in line with GDPR.
All staff, annually, must read our Staff Communication and Conduct Policy and commit and agree to following it whilst in employment with us. Such steps have been taken to ensure safety between staff and students. Below list some of the ways we ensure this:
- All lessons and face-to-face interactions with students are recorded and the recording will be stored in our internal systems
- Staff and Students may only contact one another via our internal systems (live lessons, message board) which are monitored and electronically stored
- Staff commit to appropriate working hours to avoid out of hours communication
- Staff must not use personal devices, email, or social media to communicate with students.
- One-to-one interactions should be limited, pre-approved, and recorded where possible.
- Staff must immediately report any breach of these expectations to the DSL.
Staff may also consult with external agencies if they feel internal measures are not being actioned appropriately with Whistleblowing. This can be done via NSPCC Whistleblowing Advice Line (0800 028 0285).
3. Record Keeping
All reporting will be handled with confidentiality, in our secure internal system panel. Record keeping is regularly monitored by the DSL, ensuring in depth reports and efficient systems are in place.
Our school is committed to only sharing information that relates to safeguarding on a “need to know basis”. Neither parent or student has an automatic right of access to child protection records, and in most cases the actual record will not be shared with parents, carers and staff. However, all staff should ensure that they write in a way that, if they were asked to release school records (perhaps by a court), the record is a fair and factual account of an incident or event. Staff receive training on how to accurately evidence a safeguarding log on our internal safeguarding panel, remembering to: write factually, use evidence from the transcript, use the child’s own words and not opinions. All logs must be assigned to a child and all logs automatically record the time and information of the child when created. Ensuring appropriately kept logs, ensures that the DSL can respond properly to safeguarding concerns about students. They will take what action is necessary in response to concerns raised in a timely manner, as shown above when outlining the different levels of concern (Critical – Low). Actions taken by the DSL will depend on how serious and urgent the concern is but all actions taken will be logged on the In Progress safeguarding log using “EDIT (name) and date”.
These decisions can range from a decision to monitor the student while attending lessons, to referring the issue to social services, so that they can undertake an assessment of the child’s safety. Once completed, the DSL will mark the log as Resolved and continue to be stored internally in a confidential and secure way, so that limited members of the school staff have access to this information. This will be done by editing the “accessible to” button on the bottom of each individual log. The DSL regularly audits safeguarding records to ensure accuracy, consistency, and that all concerns are appropriately followed up.
Final note: records are kept in line with statutory retention guidance, the UK GDPR and Data Protection Act 2018, ensuring confidentiality, integrity, and lawful processing of personal data, and transferred securely when a student moves to another school/setting if possible and able, we have to be aware that due to the nature of our school we are not always aware where the child goes next, in which case, the records will be retained. Records are retained until the student reaches the age of 25, or in line with statutory retention guidance, and securely destroyed thereafter.
4. Recognition and Categories of Abuse and Risk
Staff must remember that child abuse, neglect, and exploitation can occur across all social groups, regardless of religion, culture, social class, or financial position. Children with disabilities are statistically more vulnerable. It is important to remember that abusers can be of any age, gender, or background. It is important to not allow personal preconceptions get in the way of recognising abuse or maltreatment. Staff should recognise abuse in context, considering cultural, societal, and familial norms while assessing the impact on the child.
Any concern or suspicion that a child may be suffering or at risk of suffering significant harm must be reported to the DSL immediately and recorded on the school’s safeguarding system. Staff must not investigate concerns themselves but should provide a clear, factual account to the DSL for triage and escalation.
All staff should be familiar with the four main categories of abuse:
1. Physical Abuse
Definition: Causing physical harm or fabricating illness.
- Indicators in children: Bruising in unusual places, fractures, burns, signs of restraint, or repeated injuries.
- Indicators in parent/carer: Aggression, reluctance to seek medical help, over-involvement in care, history of violence.
- Indicators in family/environment: Domestic violence, substance misuse, prior unexplained deaths or injuries, social isolation.
2. Emotional Abuse
Definition: Persistent emotional maltreatment affecting a child’s development or wellbeing.
- Indicators in children: Low self-esteem, withdrawal, aggression, anxiety, self-harm, difficulty relating to peers.
- Indicators in parent/carer: Overly controlling, inconsistent care, scapegoating, inability to provide emotional support.
- Indicators in family/environment: Lack of support, social isolation, history of mental health issues, substance misuse, domestic abuse.
3. Neglect
Definition: Failure to meet a child’s basic physical, emotional needs, supervisory or psychological.
- Indicators in children: Poor hygiene, inadequate clothing, frequent illness, developmental delays, emotional withdrawal.
- Indicators in parent/carer: Inability or unwillingness to provide food, shelter, medical care, or supervision.
- Indicators in family/environment: Unsafe home environment, social isolation, history of neglect or abuse, parental substance misuse.
4. Sexual Abuse
Definition: Forcing or enticing a child into sexual activity, including contact and non-contact acts.
- Indicators in children: Sexualised behaviour or knowledge inappropriate for age, unexplained injuries, STIs, self-harm, withdrawal, depression.
- Indicators in parent/carer: Grooming behaviour, sexual boundary violations, history of sexual offending.
- Indicators in family/environment: Marginalisation, prior abuse in family, household members with sexual offending history.
Additional Considerations:
- Abuse may be peer-on-peer, online, or via technology.
- Staff must consider emerging risks, such as online exploitation, cyberbullying, or radicalisation.
- Staff should not investigate concerns themselves. All concerns must be reported to the DSL immediately, recorded accurately, and escalated according to school safeguarding procedures.
As an online school, we are aware that the above indicators are not an exhaustive list. Signs and indicators in an online, rather than face to face environment, may be very different. Staff are given appropriate training and support at the start of each academic year and throughout, on identifying these signs in an online setting.
Additional Categories of Risk: Online and Contextual Risks
In addition to recognising abuse in the four main categories, staff should be aware of risks that can arise online or in specific contexts. The school follows KCSIE 2025 guidance on the 4Cs:
- Content Risks (what children see)
Exposure to harmful material such as pornography, violent content, or extremist material. - Contact Risks (who children interact with)
Grooming, bullying, radicalisation, or inappropriate relationships online or in person. - Conduct Risks (what children do)
Harmful behaviours such as sharing inappropriate content, cyberbullying, or risky online activity. - Commerce Risks (how children may be exploited)
Exploitation for financial gain or personal data, scams, in-app purchases, or trafficking.
Staff Responsibilities:
- Be vigilant for signs that a child may be at risk in any of these areas.
- Report any concerns to the DSL immediately using the usual reporting procedures.
- Promote safe and responsible use of technology in lessons and communications.
- Understand that online risks are treated with the same seriousness as other forms of abuse.
- Be apart of any and all training sessions, to keep up to date on relevant risks, signs and current trends.
Specific Safeguarding Issues
Staff are made aware of the following specific safeguarding issues. These issues are presented based on the legal and social context of the UK. For students outside the UK, we understand that there may be differences in approach in defining these safeguarding issues and in supporting students subject to them. We will seek advice where necessary when informing our practice of international students.
Child on Child Abuse
Staff should be aware that children can abuse other children.
It is essential that all staff understand that downplaying certain behaviours, for example dismissing sexual harassment as “just banter”, “just having a laugh”, “part of growing up” or “boys being boys” can lead to a culture of unacceptable behaviours, an unsafe environment for children and in worst case scenarios, a culture that normalises abuse leading to children accepting it as normal and not coming forward to report it.
Examples may include:
- Bullying (including cyberbullying, prejudice-based and discriminatory bullying)
- Online grooming between peers
- Abuse in intimate relationships between peers i.e. coercive control between teenagers
- Physical abuse, which may also involve an online element that facilitates, threatens and/or encourages this abuse
- Sexual violence or assault, which may also involve an online element that facilitates, threatens and/or encourages this abuse
- Sexual harassment, such as sexual comments, remarks, jokes, touching and online sexual harassment aka. Harmful Sexual Behaviour (HSB)
- Causing someone to engage in sexual activity without consent including viewing sexual material
- Upskirting (taking a picture under a person’s clothing without them knowing)
- Initiation/hazing-type violence and rituals
- Image based abuse i.e. sharing nude images
Our school’s safeguarding policy, behaviour policy, anti-bullying policy and out of school conduct policy are in place to support us if these incidents occur.
Domestic Abuse
Domestic abuse can encompass a wide range of behaviours and may be a single incident or a pattern of incidents. That abuse can be, but is not limited to, psychological, physical, sexual, financial or emotional. Children can be victims of domestic abuse, including where they see, hear or experience its effects at home and/or suffer domestic abuse in their own intimate relationships (teenage relationship abuse). All of these can have a detrimental and long-term impact on their health, wellbeing, development and ability to learn.
Abuse of Position of Trust
All staff are aware that they are in a position of trust with pupils. Any sexual relationship or inappropriate communication between a member of staff and a pupil under 18 is a criminal offence, regardless of consent. Staff must uphold professional boundaries at all times, including in online communication and during live lessons.
Child Sexual Exploitation (CSE)
Child Sexual Exploitation is when a child is manipulated, coerced, or forced into sexual activity in exchange for money, gifts, attention, or protection
Indicators in the family or child:
- history of abuse/neglect
- substance misuse
- looked after children
- inappropriate sexualised actions
- mental health struggles
- multiple phones
- underage pregnancy
All members of staff are made aware of the indicators of sexual exploitation in their safeguarding training and any concerns should be reported immediately to the DSL.
Child Criminal Exploitation (CCE)
Child Criminal Exploitation is when a child is manipulated or forced into committing crimes, often by gangs or adults, for someone else’s gain
Indicators in the family or child:
- living in poverty
- associating with gangs/ gang ideals/ gang language
- talking about drugs, guns or cash they have
- going missing for long periods of time or on frequent occasions
If a staff member develops concerns that a student is being drawn into criminal exploitation, this should be reported to the DSL who will, where appropriate, make referrals through the National Referral Mechanism in the UK, or an equivalent mechanism overseas.
Violent Crime
All staff should be aware of signs which may indicate that children are involved with, or at risk from, serious violent crime. These may include, but are not limited to:
- increased absence
- significant changes in friendships or relationships with older individuals or groups
- a significant decline in performance
- signs of self-harm or a significant change in wellbeing
- signs of assault or unexplained injuries
- unexplained gifts or new possessions
Risk factors which increase the likelihood of being involved in serious violence include:
- being male
- frequent absences or exclusion
- experience of being maltreated as a child
- being involved in offending before.
Advice for schools and colleges is provided in the Home Office Preventing youth violence and gang involvement and its Criminal exploitation of children and vulnerable adults: county lines guidance.
Gang Involvement and Criminal Activity
Staff should be aware of the indicators which may signal that children are at risk from or are involved with serious violent crime, either through participation in or as victims of gang violence. These may include:
- becoming withdrawn from family
- a change in friendships or relationships with older individuals or groups
- a sudden loss of interest in school – decline in attendance or academic achievement
- using new or unknown slang words
- holding unexplained money or possessions
- staying out unusually late without reason
- a sudden change in appearance, including dressing in a particular style or ‘uniform’
- a new nickname
- signs of assault or unexplained injuries
- increased use of social networking sites
- starting to adopt codes of group behaviour e.g. ways of talking and hand signs
- expressing aggressive or intimidating views towards other groups of young people some of whom may have been friends in the past
- expressing fear about entering certain areas or being concerned by the presence of unknown people in their neighbourhood
In such a case a staff member becomes concerned about anything adobe, the DSL will normally consult the child’s parents and carers. If the child is based in the UK, the DSL will contact the Local Authority’s Children’s Social Care Service or police for the area in which the child is currently located.
Radicalisation and Extremism
Radicalisation– a process of someone being encouraged to adopt extreme views or support terrorism. Leading to rejected shared values
Extremism– refers to holding or acting on views that promote hate, violence, or intolerance, particularly those that threaten the safety and rights of others.
Indicators in a child:
- talks of extremist material online
- Isolation
- Loneliness
- identity confusion
- talks about societal injustice
- fixation on certain ideology
- using extremist language or slogans
- supporting violence
- having hostility
Staff will undertake Prevent Duty Training issued by HM Government as appropriate in line with safeguarding training. Staff will know how to raise a concern to the DSL and the DSL, if necessary, will make a Prevent Referral. Staff will know they can seek advice or support by email at counter-extremism@education.gsi.gov.uk.
Honour Based Violence
Honour Based Abuse is violence or abuse committed to protect or defend the “honour” of a family or community. This usually always stems from deep rooted cultural, religious, or social beliefs about family reputation, especially related to behavior, relationships, or gender roles.
The following practices linked to Honour Based Violence are illegal in the UK:
Female Genital Mutilation – includes the physical act of Female Genital Mutilation (FGM). This is a form of child abuse and a method of violence against women and girls which is recognised by UNICEF as an internationally recognised human rights violation.
Forced Marriage – is one entered into without the full and free consent of one or both parties and where violence, threats or any other form of coercion is used to cause a person to enter into a marriage. Threats can be physical or emotional and psychological. A lack of free and full consent can be where a person does not consent or where they cannot consent (if they have learning disabilities, for example). Forcing a person into a marriage is a crime in the United Kingdom.
School staff can also contact the Forced Marriage Unit, if they need advice or information: contact +44 (0)20 7008 0151 or email fmu@fcdo.gov.uk
Modern Slavery and Human Trafficking
Children may be exploited through forced labour, domestic servitude, or trafficking for criminal or sexual purposes. Staff should be alert to unexplained travel, multiple addresses, signs of fear, or control by others. Concerns should be reported to the DSL who may refer through the National Referral Mechanism.
Due to our cohort of students, we ensure extra context is always obtained when identifying one of these additional barriers to ensure appropriate safeguarding steps are taken, in the form of Early Help and beyond, if and where necessary.
KCSIE 2025 emphasises the importance of recognising that some children may face additional barriers to recognising or reporting abuse. These vulnerabilities can arise from personal circumstances, social situations, or protected characteristics. Staff should be proactive in identifying and responding to these vulnerabilities, ensuring all children receive equal protection and support. In our safeguarding training, we highlight the significance of the fact that some students may be at an increased risk of abuse or face additional barriers which make them less likely to disclose abuse. We are committed to ensuring that all students receive equal protection, regardless of their circumstances or the barriers they face. We therefore ensure we are extra alert to and have training on students who meet the criteria of any of the following:
- are disabled or have specific additional needs
- has special educational needs
- is a young carer at home
- shows signs of being drawn into antisocial or criminal behaviour, including gang involvement and association with organised crime groups
- frequently misses school or goes missing from care or from home
- is misusing drugs or alcohol
- is in a family circumstance presenting challenges, such as substance abuse, adult mental health problems or domestic abuse
- is showing early signs of abuse, neglect and/or exploitation
- is at risk of modern slavery, trafficking, FGM, sexual exploitation, forced marriage, or being radicalised
- is or has previously been fostered or looked after
- is vulnerable to discrimination and maltreatment on the grounds of race, ethnicity, religion, disability or sexuality, for example children who identify as LGBTQ+, or a child who does not have English as a first language
- has experienced multiple suspensions, is at risk of being permanently excluded from schools, colleges and in alternative provision or a pupil referral unit
- has a parent or carer in custody, or is affected by parental offending
- is frequently missing/goes missing from education, home or care
International Safeguarding
With students around the world, all with variations in safeguarding laws and processes, it is a difficult landscape to navigate .As a school team, our main role is to report any concerns, however small, to our safeguarding team. The safeguarding team will take any concerns forward and report these to the relevant authorities where appropriate and where possible.
If needed, the DSL will work with international authorities and organisations to find the appropriate course of action and alternatives to UK services. The DSL may seek advice from Child Helpline International as a first point of contact. The DSL will, where necessary, liaise with local child protection authorities, embassies, or international safeguarding organisations to ensure any report aligns with both UK statutory duties and local legal frameworks.
The DSL also sources and maintains a bank of international safeguarding resources for students and families. These are shared alongside UK-based materials to ensure cohesive and unbiased support.
Contextual Safeguarding
There are many factors outside of school that can influence safeguarding incidents or behaviours. When looking into safeguarding incidents or behaviours, all staff – particularly the DSL – will consider the wider context. School staff, particularly Happiness Managers and Year Group Leads, are key in providing as much information as possible during the referral process, to allow assessment of any abuse to be in a holistic context, considering the safeguarding background of the child and all the available evidence.
5. Online Safety
Generative Artificial Intelligence (AI) and Online Safety
The school recognises the educational potential of generative artificial intelligence (AI) tools but also acknowledges the safeguarding and ethical risks they may pose. In line with Keeping Children Safe in Education (KCSIE) 2025 and the Filtering and Monitoring Standards (DfE, 2024), the school ensures that filtering and monitoring systems are in place to reduce exposure to harmful content and to identify potential risks, including those that may arise through AI use.
We have a very sturdy and powerful approach to online safety, both to protect and educate our students in responsible use of technology, and to establish tools which can identify, intervene and escalate any safeguarding incident. We ensure our staff and students are educated about four areas of risk in line with KCSIE 2025:
- Content Risks (what they see) – harmful material a child may see online (e.g., pornography, violent content, extremist material)
- Contact Risks (who they interact with) – harmful interactions with others online (e.g., grooming, bullying, radicalisation)
- Conduct (what they do) – harmful behaviour by the child themselves (e.g., sharing inappropriate content, cyberbullying)
- Commerce (how they may be exploited) – risks from online money or data exploitation (e.g., scams, in-app purchases, identity theft)
Generative AI
Schools must ensure that filtering and monitoring systems are in place to reduce exposure to harmful content and to identify risks. These duties apply equally when pupils use generative AI tools (e.g. ChatGPT, image generators, coding assistants).
Filtering: Access to inappropriate or harmful material must be blocked, even if pupils try to generate it through AI prompts.
Monitoring: Pupil use of AI platforms should be supervised and logged so that concerning patterns or content can be identified.
Safe Use: Generative AI can be a positive learning tool, but it also has risks (e.g., producing biased, inaccurate, or harmful content).
Professional Oversight: Staff should guide pupils in appropriate use, challenge misuse, and report safeguarding concerns to the DSL in line with school policy.
The school recognises the educational potential of generative artificial intelligence (AI) tools but also acknowledges the associated safeguarding risks. The school’s filtering and monitoring systems apply to all online platforms, including AI tools, to prevent access to harmful content and to identify misuse.
Any concerns arising from the use of AI must be reported to the Designated Safeguarding Lead (DSL).
Good Practice in place to ensure the above is followed:
- Remind pupils that AI content may be inaccurate or unsafe.
- Online safety, including safe use of AI tools, is embedded across the curriculum and revisited regularly to ensure pupils build digital resilience (i.e. in Debate Club, Life Skills)
- Report any attempts to access harmful or inappropriate AI content. (Students might ask you to view a certain website, click a link, play a certain song)
- Have sessions focused around Internet Safety Day
- Staff have access to the CEOP resource
- Key Stage-appropriate online safety booklets are provided to parents, along with guidance and resources to support their child’s safe and responsible use of technology.
- Where a significant online risk is identified, parents/carers will be informed unless doing so would increase the risk to the child
- Staff must uphold the school’s Staff Communication and Conduct Policy in their online behaviour. This includes not using personal devices, email, or social media to contact students, and maintaining professional boundaries in all digital interactions
- Remember that AI use is subject to the same safeguarding and behaviour expectations as other online activity and reiterate that to students.
This online safety provision aligns with statutory guidance in KCSIE 2025, including requirements for filtering, monitoring, and promoting digital resilience. This should be read in conjunction with the Staff Communication and Conduct Policy and Online Safety Policy.
6. Attendance
As a school, we are committed to taking appropriate action in relation to a child who has unexplainable and/or persistent absences from education. Due to our cohort of students, we recognise that inconsistent absence is not always a concern and as a school we do not enforce attendance. However, we recognise that absence from education may indicate safeguarding concerns such as neglect, exploitation, forced marriage, FGM, or mental health difficulties.
Staff are alert to these risks and will escalate concerns to the DSL without delay.
We pride ourselves on open communication with families in identifying genuine reasons for absence and reporting these on our Authorised Absence Panel. In line with our statutory duty, where a child is missing education or leaves our roll without confirmation of another school place, the DSL will try to obtain this information from the families. If this communication does not provide adequate information, the Local Authority in the area of the child, will be notified.
We are also committed to following KCSIE 2025 where Working Together to Improve School Attendance as statutory guidance and support families with unidentified patterns in the child’s attendance. Where patterns of absence persist despite engagement with parents/carers, the DSL will escalate concerns through Early Help, Children’s Social Care, or other appropriate agencies.
Definitions:
Children absent from education are defined as those who are of a compulsory school age, are registered with a school setting, but do not attend for prolonged periods and/or repeat occasions. This relates to children who have unexplainable and/or persistent absences from education.
Children missing from education are defined as those who are of a compulsory school age but are either not registered at a school or else not receiving suitable education in place of a school setting.
At our school, we take the following steps for children who would be considered to be absent from education:
- Follow our school’s safeguarding policy in relation to recognising, responding to and supporting students who may be suffering harm
- Contact the child’s parents or carers to establish the reasons for missed absences and record these on the students data and safeguarding file. If the concern is resolved, no further action will be taken
- Year Leads will work with the DSL to monitor attendance weekly and notify the DSL when a repeated pattern occurs (2 instances of unexplained absence which are therefore unauthorised)
- Authorised Absences will be logged but still monitored, noting any patterns
- If the DSL has a concern that breaches into safeguarding, this will be identified and reported in a timely manner, at which point the DSL will seek to work with the parent to resolve the pattern.
- If unresolved, concerns will be referred to Early Help, Children’s Social Care, or the Local Authority in line with statutory guidance.
- For online learners, engagement with lessons, log-ins, and pastoral interactions are monitored as part of attendance tracking. Any patterns suggesting risk of harm (including CSE, CCE, radicalisation, or exploitation) are reported to the DSL.
7. Tools and Support for Parents
Parents are integral to our safeguarding framework. This section outlines tools and support available to parents for managing their child’s emotional wellbeing and accessing additional support. All interventions, including counselling and Early Help, operate within the school’s safeguarding and child protection framework. Any concerns arising from these interactions are reported immediately to the Designated Safeguarding Lead (DSL) in line with statutory guidance. Information is shared only on a need-to-know basis, in compliance with UK GDPR and KCSIE 2025. We work in collaboration with the parents for effective safeguarding and therefore our list below is not exhaustive as we are always developing new support means.
Where a child is subject to statutory intervention (such as Early Help, Child in Need, or Child Protection), the DSL or Deputy DSL will attend multi-agency meetings and contribute to statutory assessments. The school will ensure the child’s views are represented and that appropriate information is shared in line with safeguarding guidance
Early Help refers to families who require additional support, the school will work with them and, where appropriate, make referrals for Early Help in line with local safeguarding partnership arrangements. The below tools outline the ways we as a school intervene, in Early Help support of families.
Support Tools Based on Issue Type:
1. Mental Health Support:
- Offer resources like Mind.org and YoungMinds for parents of children experiencing anxiety, depression, or other emotional concerns.
- Offer resources from the DSLs bank of materials. These include but are not limited to mental health support, bereavement support, young carers, illness. These resources also expand to international students.
2. Behavioural Concerns:
- Share online workshops and behaviour management resources such as Family Lives.
- Work with the SEN Lead to create a Steps Plan
- Our behaviour policy is designed to support children struggling with classroom behaviour, not punish them.
3. Therapy/ Therapy Referrals:
For more complex issues, parents can access our affiliated therapist at a reasonable cost to provide professional support for their children. Alternatively, some students can be referred for free of charge counselling by the DSL.
This service, no matter the route that students and families take, helps students with issues beyond what we can offer as an educational institution.
Referral Process
- Referrals for counselling support will be made by the Designated Safeguarding Lead (DSL), Effie.
- The DSL will liaise with both the child and parent/carer when choosing a day and time slot.
- The DSL will assess the needs of the child and refer students appropriately for a certain number of sessions. These may be weekly (for up to five sessions a half term) or bi weekly (for up to three sessions a half term).
- All sessions will be 50 minutes long and conducted via our Big Blue Button classroom. Online counselling sessions follow the same safeguarding expectations as school-based sessions. The DSL retains oversight of platform access, safeguarding reporting remains unchanged, and technical issues that may affect safety are logged.
- Private counselling support does not require a referral by the DSL and can be done individually by the parent/ carer and their child.
Consent and Confidentiality
- Written parental/carer consent must be obtained before referral sessions commence via email when liaising with the DSL. However, parental or child consent is not required where there are safeguarding concerns that meet the threshold for referral to statutory agencies. In such cases, the DSL will share relevant information with Children’s Social Care, the police, or other statutory partners, in line with statutory guidance.
- Students will always be made aware of how counselling records are managed and what information may be shared. They will be supported to understand their rights and who they can talk to if they are worried about their safety.
- The counsellor will maintain appropriate confidentiality, in line with safeguarding policies of our school. Detailed information may be shared with the DSL or safeguarding team where there is a risk of harm.
- Sessions will be recorded. They are securely stored on our internal systems and only accessible to the counsellor and DSL, other access is restricted. Session recordings will only be viewed if there is a safeguarding concern or legal requirement. Recordings will not be used for any other reason.
- Where it is considered that seeking parental consent may place a child at risk of harm, the DSL may proceed without parental knowledge, in line with safeguarding guidance.
- The views and wishes of the child will always be considered in the referral process
- The counsellor will work within ethical guidelines and safeguarding requirements as defined by their professional body. e.g., BACP, UKCP, HCPC
- All detailed counselling notes are stored separately, securely and accessed only by the counsellor.
- All brief counselling notes are stored securely on our internal record keeping system and only available to view by the DSL.
School Counsellor – Information Sharing Protocol
Our counsellors follow the same safeguarding escalation routes as other staff. Staff should not attempt to manage complex safeguarding issues alone which is why we have access to this provision.
Terminology:
Detailed session notes (private therapy- paid)- the private, in depth, professional records of the counsellor which are kept securely in line with GDPR guidelines and only accessed by the counsellor; not shared with anyone in the school or family. Small amounts of this information may be shared if it constitutes a safeguarding exception.
Brief session notes (referral therapy- free)- the brief and limited information the counsellor chooses to share, only with the DSL. With a focus on wellbeing support of that student and not disclosing therapeutic detail. These are shared inline with GDPR standards and are a brief summary to inform our safeguarding practice as a school and support the individual child.
All records are managed in line with the UK GDPR / Data Protection Act 2018 and statutory retention guidance.
Confidentiality of Detailed Session Notes
- All detailed session notes are the private, professional records of the counsellor.
- Detailed session notes are kept on a separate device by the counsellor, with non identifiable information on the clients apart from initials for differentiation. The device is password protected and stored in the location where the counsellor practices from. The notes are saved onto a cloud which is an encrypted system.
- Detailed notes are not shared with staff, leadership, or parents. Brief details of these may be shared if a safeguarding exception is noted.
Safeguarding Exceptions
- If a student discloses information that indicates:
- risk of harm to self,
- risk of harm to others,
- risk of abuse or neglect,
- or any safeguarding concern, the counsellor will inform the Designated Safeguarding Lead (DSL) as soon as possible.
- Only relevant details are shared (what the risk is, what action is needed), not full counselling notes.
Wider Pastoral Support
- With the student’s and/or parents knowledge and consent (where appropriate), the counsellor may share limited information with the DSL if it supports the student’s wellbeing (e.g. exam arrangements, classroom adjustments, communication with parents needed, bullying, support areas). This will be done in the form of brief session notes.
- The focus remains on supporting the student, not disclosing therapeutic detail.
- Brief session notes will be recorded securely via our internal safeguarding reporting system and only accessible and viewable by the DSL, if needed.
- The counsellor will provide summaries of common themes or wellbeing trends at the end of each half term, during the half term review with the DSL (e.g. stress before exams, friendship issues, bullying trends).
- This half term review aims to inform whole-school pastoral planning as well as next steps and adjustments for the next round of counselling sessions. However will exclude all personal and identifiable information of the children.
This counselling provision operates in full alignment with our school’s Safeguarding and Child Protection Policies as well as Staff Communication and Conduct Policy. Any disclosures or concerns arising from sessions will be referred directly to the DSL and the usual reporting and referral steps, as outlined in this policy on the Safeguarding Categories section, will be taken.
Signposting to External Agencies:
- Direct parents to external organisations, such as local authorities or child protection services, in cases of abuse, serious mental health concerns, or criminal activity.
- Support to be given with referral letters or supporting documents.
- Where concerns meet the threshold for statutory intervention (e.g., risk of significant harm, serious criminal activity, mental health crisis), the DSL will refer directly to Children’s Social Care, CAMHS, or the police as appropriate
For international students, the DSL will consider relevant local safeguarding agencies or guidance if statutory intervention is needed.
8. Communication of Updates and Reports
All safeguarding communication is handled in line with KCSIE 2025, GDPR, and the school’s Safeguarding and Child Protection Policy. Weekly and End-of-Week (EOW) reports summarise open and closed cases, support provided, and cases requiring additional resources. Critical or high-risk issues must be escalated immediately, within statutory timeframes, and external agencies notified where required. Parent updates are provided sensitively, except where informing parents may increase risk. All communication is logged in the internal Safeguarding Panel system to ensure a secure audit trail.
Communication of safeguarding issues must be clear, regular, and structured to avoid overwhelming staff, parents, and students.
Safeguarding Updates Procedure
Weekly and End-of-Week (EOW) Reports:
The DSL will prepare a summary of:
- Open safeguarding cases, current status, and progress.
- Closed cases, including reasons why and action taken in line with our schools policy
- Evaluation of support provided to students and parents.
- Cases requiring additional time or resources.
- Reports are shared with the senior team, mainly the Headteacher, and relevant staff if appropriate, without overburdening others.
Urgent Concerns:
- Critical or high-risk safeguarding issues must be reported immediately, outside scheduled reports, to ensure timely intervention.
Parent Communication
- High-priority cases: Parents are updated regularly but concisely, preferably via email.
- Scheduled calls: Phone calls should be time-limited (e.g., 15–20 minutes) to ensure focus on critical safeguarding matters.
- External agencies: Where statutory agencies are involved, updates are provided in line with their protocols.
Documentation
- All internal and external communications are securely logged in the internal Safeguarding Panel system to maintain an audit trail. This includes emails or phone calls regarding to safeguarding matters.
Cross-Reference to Safeguarding Processes
All communication and reporting of safeguarding concerns is intrinsically linked to the procedures outlined in other sections of this policy. Reports and updates should reference:
- Section 3 – Record Keeping: All safeguarding communications, whether internal or external, must be accurately logged in the Safeguarding Panel, in line with GDPR and statutory retention guidance.
- Section 4 – Safeguarding Categories (Critical–Low): The urgency and content of updates should correspond to the student’s risk level, ensuring immediate escalation for Critical or High Status concerns.
- Section 2 – Whistleblowing and Allegations Against Staff: Any concerns involving staff must follow the Whistleblowing protocols while maintaining confidentiality and statutory reporting obligations.
- Section 7 – Tools and Support for Parents: Updates relating to wellbeing interventions, counselling, or Early Help referrals should be communicated to parents sensitively and appropriately, in line with statutory guidance and safeguarding thresholds.
By cross-referencing these sections, staff are supported in ensuring that all safeguarding communication is timely, proportionate, secure, and consistent with KCSIE 2025 requirements.
9. Emotional Well-Being and Balanced Workload for Staff
Staff involved in safeguarding cases are supported through access to professional therapy, supervision, and debriefing. The Happiness Manager Team (HMAs and HMLs) provide pastoral support to students but should not manage complex psychological needs. Staff are reminded that their role is to support and signpost, not provide therapy. Parent communication should be focused, concise, and non-urgent calls minimised to maintain staff wellbeing and ensure safeguarding records are accurate and up-to-date. All staff are encouraged to raise concerns about their own emotional wellbeing with the DSL without fear of reprisal, ensuring a safe and sustainable safeguarding culture. The DSL monitors staff workload and ensures access to emotional support where needed.
Emotional Support for Staff:
The Happiness Manager Team (HMs): While providing emotional support to students is essential, HMs must distribute attention equitably and avoid managing complex psychological needs, which should be referred to professional therapists.
In-House Therapy for Staff: HMs, the DSL, and other staff dealing with safeguarding cases are encouraged to access the in-house therapist regularly. This service supports emotional decompression and maintains morale after handling sensitive or distressing cases.
Supervision and Debriefing: Staff working with complex cases should have access to supervision or debriefing sessions with the DSL or qualified professional to reflect on cases and maintain resilience.
Managing Time on Parent Calls:
Minimising Non-Critical Calls: Staff should schedule focused, brief calls with parents regarding safeguarding to avoid emotional fatigue and maintain efficiency.
Prioritising Administrative Work: Reducing time on non-urgent calls allows staff to maintain up-to-date safeguarding logs and complete essential administrative duties, ensuring cases are processed effectively.
Training and Boundaries:
All staff receive regular safeguarding training and are reminded that their role is to support and signpost, not provide professional counselling.
10. External Referrals and Additional Professional Support
When safeguarding concerns exceed the capacity of the school’s internal support systems, students and families may be referred to external professional services, such as therapists, counsellors, or statutory agencies.
Emotional Professional Therapy and Counselling:
- Parents may access the school’s affiliated therapists at a reasonable cost for complex emotional, behavioural, or mental health needs. Or, the DSL may refer a child to the free version of the service. More details on this can be found in the “Tools for Parents” section of the policy.
- The DSL may support the family by providing referral letters or other documentation to assist with accessing external services (e.g., CAMHS, CYPMHS).
- In some cases, the DSL may make a referral to a private therapist directly on behalf of the family, ensuring appropriate professional support is provided.
Statutory Safeguarding Referrals:
Where safeguarding concerns meet the threshold for significant harm, the DSL will refer immediately to the appropriate statutory agency, such as:
- Children’s Social Care
- The police
- CAMHS or CYPMHS
Parental consent is obtained prior to referral unless doing so would place the child at risk. In such cases, the DSL may act in line with statutory safeguarding guidance.
Multi-Agency and Early Help Support:
- The school works with Early Help services and multi-agency teams where appropriate, to ensure that families receive coordinated, timely, and effective support.
- The DSL may liaise with external agencies to plan interventions, monitor progress, and review outcomes.
Signposting to External Agencies:
- Families are guided towards additional support services, which may include:
- Local authority children’s services
- Child protection charities (e.g., NSPCC)
Mental health or bereavement support services
The school provides assistance with referral forms or supporting documentation as required.
Record-Keeping and Staff Responsibilities:
- All external referrals, communications, and actions taken are logged securely in the school’s safeguarding system.
- The DSL monitors outcomes to ensure support is effective and follow-up actions are completed.
- Staff must report safeguarding concerns to the DSL; they must not attempt to manage external referrals independently.
Cross-Reference to Safeguarding Processes and Record-Keeping
External referrals and professional support are closely linked to other sections of this policy to ensure coherent safeguarding practice. Staff should refer to:
- Section 3 – Record Keeping: All referrals, communications, and outcomes must be logged securely in the Safeguarding Panel, in line with GDPR and statutory retention guidance.
Section 4 – Safeguarding Categories (Critical–Low): The urgency and nature of external referrals should correspond to the student’s risk level, with immediate escalation for Critical or High Status concerns. - Section 7 – Tools and Support for Parents: Referral processes, including therapy or counselling, should involve parents where appropriate, and guidance for parental consent and engagement should be followed.
- Section 6 – Attendance: Where absence patterns raise safeguarding concerns, external agencies may also be engaged to support the child’s safety and wellbeing.
By cross-referencing these sections, staff are supported to ensure that external referrals are timely, appropriate, secure, and consistent with KCSIE 2025 and statutory safeguarding guidance.
11. Training and Policy Review
Staff Training
Induction Training: All new staff receive safeguarding induction training on joining the school. This involves our Foundations and Frameworks, Reporting and Key Platforms, Safeguarding and Child Protection, SEND, Admin Panel, Big Blue Button and Department Meetings.
Annual Safeguarding Training: All staff, including the Happiness Manager Teams, teachers, recruitment and leadership team, complete safeguarding training at least once a year to remain up-to-date with statutory requirements, online school-specific strategies, and emerging safeguarding risks (e.g., online safety, exploitation, mental health).
Role-Specific Training: Training is tailored where appropriate for DSLs, deputies, SEN leads, and staff working closely with vulnerable students.
DSL Responsibilities: The DSL regularly reviews their practice, ensures knowledge and procedures are current, delivers annual training to staff, and refreshes their own training at least every two years alongside Prevent training. The DSL also develops their own practice and education as they see fit. This may be via courses, research or events.
Annual Policy Review:
The safeguarding policy is reviewed at least annually or following significant safeguarding events to ensure alignment with best practice and legal obligations.
Feedback from staff, parents, and students is considered in each review.
Outcomes of the review are recorded, and any updated policy is communicated to all staff to ensure awareness of changes and responsibilities. Staff must read this policy at the start of every academic year.
Last Reviewed: October 2025
12. Cross-Reference and Policy Links
Safeguarding Categories and Reporting
All staff should refer to the Safeguarding Categories (Critical–Low) when assessing concerns, ensuring that escalation and referral timelines are aligned with KCSIE 2025 guidance. Staff must log all concerns securely in the Safeguarding Panel system (Section 3) and liaise with the DSL for appropriate next steps. This includes:
- Immediate escalation of Critical Status concerns to emergency services.
- Timely reporting of High and Medium Status concerns to the DSL for assessment.
- Routine monitoring of Low Status concerns, documented in weekly summaries.
- Cross-reference to Section 10 for external referrals where concerns exceed internal support.
Whistleblowing and Allegations Against Staff
Allegations against staff should be reported without delay, following statutory guidance and KCSIE 2025. Staff must consult the DSL or, if necessary, escalate to the LADO. Cross-reference with Section 3 – Record Keeping for secure logging, and Section 11 – Training to ensure all staff understand whistleblowing procedures and reporting responsibilities.
Record Keeping
All safeguarding records are logged in the internal system, in line with GDPR and statutory retention guidance. Records are critical to supporting:
- Risk assessment in line with Section 4 – Safeguarding Categories
- Referral decisions to external agencies (Section 10)
- Parent communication and counselling processes (Section 7)
- Staff training updates and audit readiness (Section 11)
Recognition and Categories of Abuse and Risk
Staff must be aware of all forms of abuse and contextual risks. This links directly to:
- Section 1 & 3 for reporting and logging concerns
- Section 5 for online and generative AI risks
- Section 6 where attendance patterns may indicate neglect or exploitation
- Section 10 for referral to statutory or external services
- Section 7 for early help and parental support interventions
Generative AI and Online Safety
Staff must apply training to supervise AI use safely and respond to online risks. Cross-reference to:
- Section 4 for recognition of online abuse and exploitation
- Section 7 & 10 when online risks escalate to need parental support or external referral
- Section 11 to ensure ongoing online safety training is embedded into annual updates
Attendance
Patterns of absence may indicate safeguarding concerns. Staff should:
- Log concerns in line with Section 3
- Escalate to DSL when absence patterns trigger risk thresholds (Section 4)
- Consider Early Help or statutory referrals (Section 10)
- Engage parents and provide support tools (Section 7)
Tools and Support for Parents
Parental engagement is central to safeguarding. Tools and interventions are connected to:
- Section 3 for secure record-keeping of sessions
- Section 4 for identifying risk categories and Early Help needs
- Section 10 for external referrals and multi-agency coordination
- Section 11 for staff training on referral protocols, parental consent, and safeguarding exceptions
Communication of Updates and Reports
Structured reporting supports the safeguarding workflow:
- Weekly and urgent updates link to Section 1 & 4 for risk assessment
- Parent communication aligns with Section 7 for support tools and consent
- All communications are logged in the system as per Section 3
- Escalation to statutory agencies references Section 10
Emotional Wellbeing and Balanced Workload for Staff
Staff wellbeing underpins effective safeguarding. Cross-reference to:
- Section 10 for accessing external therapy or professional support
- Section 7 for internal counselling and support tools
- Section 11 to ensure staff receive appropriate training and supervision
External Referrals and Additional Professional Support
External referral protocols rely on information and processes in:
- Section 3 – Record Keeping for secure documentation
- Section 4 – Safeguarding Categories for risk assessment and prioritisation
- Section 7 – Tools and Support for Parents for therapy referrals
- Section 11 – Training to ensure staff follow statutory referral guidance
International referrals should reference Section 4 – International Safeguarding for liaison with relevant authorities.
Training and Policy Review
Training reinforces all safeguarding processes. Cross-reference to:
- Sections 1–10 to ensure staff apply training in reporting, whistleblowing, online safety, parent engagement, attendance monitoring, and referral procedures
- Section 2 for whistleblowing procedures
- Sections 4 & 5 for recognising emerging risks and online safeguarding
- Sections 7 & 10 for parental support and external referrals
- Section 9 for emotional wellbeing and staff support